CRICOS and ESOS Compliant
eBECAS meets these CRICOS and ESOS requirements:
- Quotes the period covered for each Tuition payment invoice, whether payment is invoiced in full or using a payment schedule - a CRICOS and ESOS requirement.
- Load payments into Prisms by CoE number
- Tracks attendance by enrolment period and CoE
Classing
- Progressive Classing for Language Classes for the period of the students enrolment based on English Level supporting class week changes.
- VET Classing based on subject or competency.
- Both Language and VET entry of results by class and absence by class from the eBECAS application and the Teacher portal.
- Students can see their Class Timetable using the College eBECAS Student portal and iphone and android app.
Assessment Outcomes
- VET results - competencies and components are mapped directly to Avetmiss reporting
- VET outcomes are entered for a Class by Trainer, Teacher or administrator directly in the eBECAS application or Teacher portal
- Language Class result assessments can be entered for a Class by Teacher in the Teacher portal or administrative user in the eBECAS application
- Results can be seen by Students in the Student portal and your Colleges eBECAS iphone and Android app
Load Prisms CoE and Visa details
eBECAS now enables the loading of Prisms "CoE and student data export" file, to update the CoE and Visa details and update your records in eBECAS.
This data assists with management of the SSVF process with GTE monitoring. We provide a new live report to monitor Visa rejections by Agent, Country, Visa type, Immigration post and Pathway.
SMS and email contact
Send sms messages and rich html formatted emails to personalise messages for:
- Attendance warnings
- Overdue fees
- Holiday and semester opening and closing times and dates
- Activities
- Meeting notifications
Agent Management
Access:
- Agent performance by course, course weeks, revenue for period, cancellations and adjustments, with prior period comparison
- Commision rates for tuition percentage calculated by enrolment including agent gst
- Scheduled fees shows agent gross commission payment refunds
- Lists all students past, current and future enrolments and offers (potential enquiries)
Homestay and Airport Transfers
- accommodation requests
- accommodation provider management and categories,
- finding availability by date, bed type and categories,
- allocating placements
- scheduled payments
- scheduling airport transfer requests
Document Repository
from anywhere access:
- Student passport copies
- CoE copies
- Application signed copies
- Automatically sent emails and sms messages
- Proof of competency - documentation, scanned image or movie
Avetmiss 8 and USI
Be ready for your Avetmiss 8 submissions from January 1, 2018
All VET qualification reporting requires students to be identified by the USI - Unique Student Indentifier.
eBECAS can provide the USI service as an Australian Government registered Student Management System software developer.
Integrated Financials
Student, Agent, Homestay accounts, scheduled payments, invoices, receipting, credits, debits, revenue calculated by day.
