eBECAS is a Microsoft Windows program connecting via the internet to a hosted database.

eBECAS supports single location or multiple location VET and Language College campuses and College Groups.

The annual license for eBECAS is based on the total number of licensed concurrent college administrative users.

Concurrent Users Price AUD per year
1 * $3,000
2 $4,000
5 ** $6,000
10 ** *** $10,000
each additional 5 users $5,000

Initial setup and provisioning including intensive support via email for 30 days is $2,000

* 1 user license is only available for the first year’s license

** The eBECAS annual license for 5 or more administrative users includes the Student and Teacher portal – the portals include unlimited access for students and teachers via smart phones, tablets and browsers.

*** The API to read and write to the eBECAS database is included in the annual license for 10 or more users – where you can use Microsoft Business Intelligence (Power BI) or integrate you College website for online applications.

Annual license inclusions

Updates during the year

Unlimited email support

Integrated Online document repository for your record management

CRM support using Bulk email templates integration with Mandrill (MailChimp)

SMS phone messaging integration with Clickatell or Wholesalesms

Add on options

AVETMISS and USI – supporting both domestic with State Government Reporting and overseas student reporting to NCVER – additional $2,000 AUD per group of 5 administrative users.

HEIMS PIR and VET Fee Loans Reporting – additional $2,000 AUD per group of 5 administrative users.

Training – can be via the internet at $200 AUD per hour.

Data Load – We can separately quote for conversion and loading of your existing data.

All user workstations should be running Microsoft Windows operating system (preferably Windows 10) and have Microsoft Office installed.

* Prices are subject to change without notice *
* Prices do not include gst for Australian Colleges*